Title
Fire Department Charitable Contribution Process
Description
This report provides the Public Safety and Veterans Subcommittee with information on the Phoenix Fire Department's (PFD's) charitable contribution process.
THIS ITEM IS FOR INFORMATION ONLY.
Report
Summary
Building upon the city's Ethics and Transparency Policy, and borrowing from the Police Department's internal contributions policy (Operations Order 4.29), the Fire Department has developed and formalized a review process for receiving charitable contributions.
Charitable contributions could originate from the public, grant awards, businesses, public-private partnerships, various organizations, and others within the community who wish to provide funding or equipment for a specific purpose, such as an immunization program, car seat safety, smoke alarm distribution, or even HazMat detection equipment.
This new process has involved the creation of a Fire Department Charitable Contribution Review Committee, which includes seven staff, both sworn and civilian, from the Fire Chief's Chair appointee through the PFD's Department Ethics Officer. These members will meet as charitable contribution opportunities are received by the Department. Once vetted, the Review Committee will make a recommendation to accept or decline the donation based on the Charitable Contributions process. The process is in accordance with and will not violate the City's Procurement Process, including Administrative Regulation 3.10 and Chapter 43 of the City Code. In addition, all proposed contributions will be first directed to the Phoenix Fire Foundation before being considered by the Charitable Contribution Review Committee.
The process includes detail on values of proposed donations and the associated necessary notifications and approvals. Please see Attachment A. Fire Department Charitable Contribution Process. All proposed donations over $1,000 will be presented to the City Council for consideration.
All funding will be appropriately accounted for through the Fire Department's Fiscal Section. In addition, all donation assets received will become official City assets and treated as such, in accordance with A.R. 5.13 Revised Accountability and Inventory Control for City-Owned Property. Careful consideration will be given to any possible future operating and maintenance costs, or matching funds required, to deter future funding obligations.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Fire Department.