Title
Generac Generators Maintenance and Repair Services - Agreement Recommendation (Ordinance S-47248)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Bud Griffin & Associates - Arizona, LLC to provide maintenance and repair services for Generac brand generators. Further request to authorize the City Controller to disburse all funds related to this item. This contract will have an aggregate amount of $200,000.
Report
Summary
The Public Works Department is responsible for the maintenance and repair of generators located at City facilities all over the valley, including 77 Generac generators. These generators provide backup power sources to critical locations such as wastewater lift stations, fueling stations, and 911 dispatch centers. The repair of this equipment requires calibrations that only the Original Equipment Manufacturer (OEM) dealer can provide. It is necessary to have repairs completed by the OEM dealership to ensure the proper operation of the generators in the event of a power failure. Generators that are not functioning properly can result in loss of power that can affect public health and safety.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived in lieu of a determination memo citing sole source. Bud Griffin & Associates - Arizona, LLC is the sole source provider of OEM Generac maintenance and repair services in Maricopa County with the below labor rate:
Bud Griffin & Associates - Arizona, LLC: $85 per hour labor rate
Contract Term
This agreement will begin on or about March 1, 2021, with four, one-year option years, to be exercised in increments of up to one year, for a total contract term of five years.
Financial Impact
This agreement will have an estimated annual expenditure of $40,000, with an aggregate amount of $200,000 over the life of the contract.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.