Title
Painting of Traffic Signal Poles (Ordinance S-48174)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Fabiani Painting & Decorating, LLC for the painting of traffic signal poles and components for the Street Transportation Department. Further request to authorize the City Controller to disburse all funds related to this item. The agreement value will not exceed $4 million.
Report
Summary
The Street Transportation Department has utilized a contracted vendor to paint traffic signal poles, mast arms, controller cabinets and other related equipment within the Phoenix city limits on an as-needed basis for more than 25 years. Phoenix residents report traffic signal poles that need re-painting due to graffiti, paint peeling, storm or vehicular damage, and other unexpected incidents. The contracted vendor supplies the paint, labor, materials, equipment, and transportation necessary to perform the work.
Procurement Information
Invitation for Bid (IFB) 63-2203 was conducted in accordance with Administrative Regulation 3.10. Three offers were received by the Street Transportation Department on Oct. 25, 2021. The offers were evaluated based on price, responsiveness, terms and conditions, and responsibility to provide the required goods and services. The offer from Fabiani Painting & Decorating, LLC was deemed to be fair and reasonable. The Street Transportation Department recommends that the offer from Fabiani Painting & Decorating, LLC be accepted as the lowest priced, responsive, and responsible offer.
Fabiani Painting & Decorating, LLC: $363,885
Pro Tech Painting LLC: $415,700
Muscat Painting & Decorating: $936,647
Contract Term
The five-year term shall begin on Jan. 1, 2022, and end on Dec. 31, 2026. Provisions of the contract include an option to extend the contract up to five additional years, for a total of ten years, which may be exercised by the City Manager or his designee.
Financial Impact
The total contract value including all option years will not exceed $4 million. The estimated annual expense is $400,000 per year.
Funding is available in the Street Transportation Department’s Capital Improvement Program and Operating budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.