Title
Various Satellite Phone Services Contract - RFP-24-0371 - Request for Award (Ordinance S-51743) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with UStronics.com, Inc. to provide various satellite phone services for the City of Phoenix Fire Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $75,356.
Report
Summary
This contract will provide various satellite phone services for the City of Phoenix Fire Department. These services will include Broadband Global Area Network (BGAN) Service, Iridium Satellite Phone Services, and Very Small Aperture Terminal (VSAT) Service. This procurement was requested by two divisions within the City of Phoenix Fire Department, Special Operations and Technical Services. As mandated by the cooperative agreement with the City of Phoenix Fire Department/Arizona Task Force 1 (AZ-TF1)/Federal Emergency Management Agency National Urban Search and Rescue (FEMA USAR), AZ-TF1 must ensure effective communication capabilities during deployments to disaster zones lacking conventional communication infrastructure. Additionally, AZ-TF1 is obligated to maintain advanced communication capabilities during FEMA deployments.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Two vendors submitted proposals deemed responsive and responsible. An evaluation committee comprising of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1,000 points:
- Evaluation criteria 1 - Method of Approach (0-350 points)
- Evaluation criteria 2 - Qualifications and Experience (0-300 points)
- Evaluation criteria 3 - Pricing Structures (0-200 points)
- Evaluation criteria 4 - Price (0-150 points)
After reaching consensus, the evaluation committee recommends award to the following vendor:
- UStronics.com, Inc. (618.15 points)
Contract Term
The contract will begin on or about April 1, 2025, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $75,356.
Funding is available in the City of Phoenix Fire Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Fire Department.