Title
35th Avenue and Camelback Road Relief Sewer - Engineering Services - WS90500303 (Ordinance S-47420)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Project Engineering Consultants, Ltd., to provide Engineering Services to perform an alignment study, to design and prepare construction drawings, and perform construction administration and inspection services for the 35th Avenue and Camelback Road Relief Sewer project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $339,637.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise would be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this relief sewer project is to perform an alignment study and to design the relief sewer generally along Camelback Road from 35th to 29th Avenues This project is part of the Sanitary Sewer Relief Program. The intent of this ongoing program is to review and manage the capacity of Phoenix's wastewater collection system to avoid sanitary sewer overflows.
Project Engineering Consultants, Ltd.’s services include, but are not limited to: conduct an alignment study, sewer capacity analysis, data collection and field survey; perform geotechnical investigations; provide public information services; prepare design and construction documents; cost estimates; bid phase assistance; construction administration and inspection, and other work as required for a complete project.
This Agreement is essential to the health, safety, and welfare of the public and critical operations for the City.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Six firms submitted proposals and are listed below:
Selected Firm
Rank 1: Project Engineering Consultants, Ltd.
Additional Proposers
Rank 2: Carollo Engineers, Inc.
Rank 3: Stantec Consulting Services, Inc.
Rank 4: Garver, LLC
Rank 5: Strand Associates, Inc.
Rank 6: Primatech, LLC
Contract Term
The term of the agreement is one year from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Project Engineering Consultants, Ltd. will not exceed $339,637, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Public Outreach
Planned activities during design include: Initial Project Design Phase Notice, possible meetings with adjacent properties, project hotline and development of a communication plan that will transition into the construction phase.
Location
Between 29th and 35th Avenues in the area south of Camelback Road
Council Districts: 4 and 5
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.