Title
When to Work, LLC
Description
For $50,000 in payment authority for an annual subscription for scheduling software for the Parks and Recreation Department. The Aquatics section is responsible for scheduling hundreds of part-time employees across multiple facilities, each of which has distinct lifeguard rotation requirements based on pool size, amenities, and operating hours. The current manual scheduling process is labor-intensive, prone to errors, and can result in insufficient staffing or unintended overtime costs. Implementation of the WhenToWork software will improve scheduling accuracy, enhance communication with staff, and increase operational efficiency. The department also intends to expand the use of this software to part-time recreation staff at community centers, sports complexes, and the after-school program to support consistent and efficient scheduling practices across all divisions.