Title
Insurance Broker Services - COOP 26-0019 - Request for Award (Ordinance S-52196) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Alliant Insurance Services, Inc. to provide insurance brokerage services for the City of Phoenix Finance Department, Risk Management Division. Further request an exception to the indemnity and assumption of liability provisions of Phoenix City Code 42-18. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $1,576,000.
Report
Summary
This contract will provide insurance placements for the City, including liability, property, aviation, and cyber insurance. The insurance policies that are secured through these brokering services will provide coverage for the City in the event of property damage, cyber attacks, and liability stemming from claims against the City.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. State of Arizona awarded Contract CTR069812 using a competitive process consistent with the City's procurement processes as set forth in Phoenix City Code Chapter 43. Use of the cooperative purchasing agreement allows the City of Phoenix to streamline the procurement process to ensure pricing is equal to or better than the Contractor's most favorable pricing while complying with competitive procurement requirements.
Contract Term
The contract will begin on or about September 1, 2025, and continue through January 31, 2029, with an option to extend the term for one year.
Financial Impact
The aggregate contract value will not exceed $1,576,000 for the aggregate term. Funding is available in the Risk Management Self-Insurance Trust.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.