Title
Project Managers and Business Analyst - Amendment (Ordinance S-50461)
Description
Request to authorize the City Manager, or his designee, to execute amendments to contracts with CE Wilson Consulting, LLC, Contract 144530; Envision, LLC, Contract 144528; IntraEdge, Inc., Contract 144532; KollaSoft, Inc., Contract 144531; and Scott Business Group, LLC, Contract 144533 to extend the contract term and allow additional expenditures for professional Information Technology (IT) project management and business analysis services for the Information Technology Services Department (ITS) and in support of various departments. Remaining funds previously authorized by the City Council will be applied to the extended contract term. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $4 million.
Report
Summary
These contracts provide project managers and business analysts to augment staff in support of critical IT projects. The ability to utilize these contracts has allowed ITS to support and avoid disruption to critical projects and initiatives. Projects underway are Fire CAD Modernization, Customer Care and Billing Upgrade, Phoenix.gov website modernization, Learning Management System, Security and Access Control Replacement, Police Records Management System replacement, and various others. The additional contract term and funding allows the City to continue supporting existing engagement without delays or loss of project knowledge.
Contract Term
Upon approval the contract will be extended through Jan. 31, 2025, with an option to extend through Jan. 31, 2026.
Financial Impact
Upon approval of $4 million in additional funds, the revised aggregate value of the contract will not exceed $17 million. Funds are available in the various departments' budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Authorizing the initial contracts and expenditures, Ordinance S-43212 on Feb. 1, 2017.
• Authorizing additional expenditures, Ordinance S-47817 on July 1, 2021.
• Authorizing additional contract term and expenditures, Ordinance S-48293 on Jan. 26, 2022.
• Authorizing additional contract term and expenditures, Ordinance S-49376 on Jan. 25, 2023.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Information Technology Services Department.