Title
Used Oil and Miscellaneous Removal Services - Contract Recommendation (Ordinance S-49091)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Agritech International, Ltd., dba Cleantech Environmental for the purpose of pick-up, off-site removal, and recycling of used and waste petroleum products from various City of Phoenix facilities. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate value of the contract will not exceed $112,290.
Report
Summary
The Aviation and Public Works departments seek a contract to provide all labor, materials, equipment, transportation, reimbursements, and other incidental items necessary for the pick-up, off-site removal, and recycling of used and waste petroleum products from various City of Phoenix facilities in the metropolitan area. The used and waste petroleum products will include various oils, diesel, jet fuel, gasoline, oil filters, antifreeze and petroleum products mixed with water. The collection of used petroleum under this contract aligns with the City's Climate Action Plan.
Procurement Information
Invitation for Bid (IFB) 23-FSD-023 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department reached out to 77 vendors and received one bid. The bid was evaluated based on responsiveness and responsibility, with Cleantech Environmental recommended for award, with grand total price as follows:
Cleantech Environmental: $8,295.00
Contract Term
The contract will begin on or about Dec. 1, 2022 for an initial three-year term, with two option years to be exercised in increments of up to one year, for total contract term of five years.
Financial Impact
The estimated annual expenditure of the contract is $22,458. The total aggregate value will not exceed $112,290 including option years.
Funding is available in the Aviation and Public Works departments' budget.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters, and the Aviation and Public Works departments.