Title
Purchase of Light and Medium Duty Vehicles - Contract Recommendation (Ordinance S-45497)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Courtesy Chevrolet, RWC International, LTD, Sanderson Ford, Inc., San Tan Auto Partners, doing business as San Tan Ford, and PFVT Motors, LLC, doing business as Peoria Ford, for purchase of light and medium duty vehicles. This contract will have an estimated expenditure of $75,000,000 over the life of the agreement. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for purchasing light and medium duty vehicles on behalf of all City departments. Every year, Public Works prepares a list of City equipment due for replacement based on age or miles, or a combination thereof. This contract will allow Public Works to purchase replacement vehicles that have exceeded the useful life and add new vehicles to the fleet as needed for operations. The vehicles that will be purchased will include, but are not limited to: sedans, sport utility vehicles, trucks, vans, patrol-rated police cruisers and medium duty vehicles that are essential to City services. These vehicles will be used by various City departments including Police, Fire, Water Services, and Street Transportation.
Procurement Information
Invitation for Bid (IFB) 19-FSD-045 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department, Procurement Section, received seven bids, with five being recommended for award based on base model pricing of vehicles. Due to the extensive lists provided by the bidders for possible vehicle purchases, the following recommended vendors are divided by manufacturer.
Chevrolet:
Courtesy Chevrolet
Ford:
Sanderson Ford, Inc.
San Tan Ford
Peoria Ford
International:
RWC International, LTD
Contract Term
This contract will begin on or about April 1, 2019, with an initial one-year term and four option years in increments of up to one year for a total contract term of five years.
Financial Impact
This contract will have an initial estimated expenditure of $5,000,000, with a total estimated aggregate amount of $75,000,000 over the life of the contract. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.