Title
Shop Tool Equipment and Supply- IFB 24-FSD-012- Request for Award (Ordinance S-50207)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with General Parts, Inc., Arizona Automotive Equipment, LLC, Boyd Equipment dba Triple R. Investments, LLC., Elliott Auto Supply Co. Inc., Global Equipment Company Inc., National Auto Parts Warehouse, Inc., Six Points Hardware, Inc. and Southwest Lift & Equipment, Inc. for the purchase of shop tools and equipment. Further request to authorize the City Controller to disburse all funds related to this item.The value of the contracts will not exceed $2,476,625.
Report
Summary
These contracts will allow the Public Works Department to purchase various tooling and equipment for the fleet division shops. These contracts would open up paths to obtain shop tooling and equipment, which is practiced in many private-sector repair facilities. It would also allow us to procure shop vehicle/equipment lifts and industrial air compressors, which are used to repair refuse trucks, emergency vehicles, and other critical city equipment.
The Aviation department will also utilize this same contract for equal needs.
Procurement Information
Invitation for Bid 24-FSD-012 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department, Procurement Section, received eight bids. There were eight Groups to be awarded; Group I- Hand Tools, Group II-Power Tools, Group III-Electronic/Electrical Diagnostic, Group IV-Other Tool/Equipment, Group V-Steering/Suspension Equipment, Group VI-Automotive/Heavy Duty Lift Equipment, Group VII-Industrial Air Compressor. All Groups received bids deemed responsive and responsible and were evaluated by discount percentage off list by manufacturers.
General Parts, Inc.: Group I - Group IV
Arizona Automotive Equipment, LLC.: Group V, Group VI
Boyd Equipment dba Triple R. Investments, LLC.: Group IV
Elliot Auto Supply Co. Inc.:Group I - Group IV
Global Equipment Company Inc.: Group I,Group II,Group IV
National Auto Parts Warehouse, Inc.: Group I - Group VI
Six Points Hardware, Inc.:Group I - Group III
Southwest Lift & Equipment, Inc.:Group VI,Group VII
The bids found in Attachment A are being recommended based on the discount percentage off list.
Contract Term
The contracts will begin on or about Oct. 4, 2023 with an initial three-year term, with two one-year options to extend in increments of up to one year, for a total contract term of five years.
Financial Impact
The total value of these contracts will not exceed $2,476,625.
Funds are available in the Aviation and Public Works departments' budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works and Aviation departments.