Title
PeopleSoft Application Development Contract Extension (Ordinance S-48252)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract No. 151639 with Envision, LLC for one year through February 4, 2023 and to authorize additional payment authority in the amount of $400,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City entered into contract with Envision, LLC for a two-year term on February 5, 2020 to provide PeopleSoft Application Development Services for the Human Resources Department. PeopleSoft software is used Citywide to manage human resources functions such as payroll, recruiting, hiring and benefits management. This one-year extension is needed to finalize upgrades to the Talent Acquisition Manager and Candidate Gateways modules which modernize City recruiting, application and hiring processes. Additional needs include fully utilizing PeopleSoft functionality to produce under/non-utilized data for analysis, measurement, decision making and branding for recruiting; adding new Human Resources and benefits functionality; upgrading the open enrollment experience; and replacing annual paper-based policy acknowledgements.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing special circumstance without competition. The Information Technology Services Department is conducting a Request for Qualifications (RFQ); however, the current contract will expire before a vendor could be selected using the new RFQ list.
Financial Impact
Upon the approval of the additional payment authority of $400,000, the revised aggregate value will be $1,130,000. Funds are available in the Information Technology Services Department’s budget.
Concurrence/Previous Council Action
The initial contract was approved by City Council on Feb. 5, 2020.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Human Resources Department.