Title
Rental of Portable Pumps and Liquid Conveyance (Ordinance S-45639)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Capital Pump and Equipment, LLC for rental of portable pumps and liquid conveyance for the Water Production, Wastewater Collections, and Wastewater Treatment divisions of the Water Services Department for a five-year period. The aggregate value will not exceed $700,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Water Services Department (WSD) requires access to 24-hour portable pump and liquid conveyance rental services, which are used to address dewatering situations that occur during the course of operations. Therefore, it is essential the City is able to rent portable pumps and liquid conveyance equipment to keep the facilities running properly. The inability to use these rental services could cause damage to WSD's infrastructure, and could cause disruption to critical treatment processes resulting in an emergency situation.
Procurement Information
In accordance with Phoenix City Code section 43-12 (A) and (B), and the City's Administrative Regulation 3.10, an Invitation for Bid (IFB) was posted on the City's solicitation website on Jan. 31, 2019. Four bids were received on March 6, 2019:
Capital Pump and Equipment, LLC: $250.00
Mobile Mini Tank and Pump Solutions: $275.00
United Rentals: $425.00
Western Oilfields Supply Company: $682.06
The Procurement Officer recommends acceptance of the bid from Capital Pump and Equipment, LLC as the most responsive and responsible bidder that is the most advantageous to the City.
Contract Term
The contract term is for five years effective July 1, 2019 through June 30, 2024. There are no options to extend the contract.
Financial Impact
The aggregate value of the contract will not exceed $700,000, with annual expenditures estimated at $140,000. Funding for this contract is available in the Water Services Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.