Title
Authorization to Enter into Contracts for Parks and Recreation Fireworks Events (Ordinance S-50831)
Description
Request to authorize the City Manager, or his designee, to execute contracts with multiple vendors to provide fireworks display services and event activities for the Parks and Recreation Department. Further request to authorize the City Controller to disburse all funds related to this item and to grant an exception pursuant to Phoenix City Code 42-18 authorizing indemnification or assumption of liability provisions that otherwise would be prohibited for the agreements. The aggregate value of the contracts will not exceed $150,000.
Report
Summary
Under the contracts, pyrotechnic entertainment and related activities will be provided for Fourth of July events sponsored by the Parks and Recreation Department. Anticipated events that provide firework displays at various locations throughout the City include After Dark in the Park, Light Up the Sky and the Phoenix Fabulous Fourth. Firework displays are presented for the benefit of City of Phoenix residents attending Parks and Recreation Department Fourth of July events.
Procurement Information
An informal solicitation for the Planning and Production of Firework and Pyrotechnic display events was issued on Feb.16 2024, and conducted in accordance with City of Phoneix Administrative Regulation 3.10. Three quotes were received, and Fireworks Productions of Arizona, LLC was the most cost effective for all three events.
In addition, production of the event includes other firework-related services in which vendors on an existing qualified vendor list will be utilized for some events. The list was procured in 2020 in accordance with City of Phoenix Administrative Regulation 3.10 and is effective through June 2025.
Contract Term
The contract terms will be for the agreed upon events schedule for 2024.
Financial Impact
Funds are available in the Parks and Recreation Department's budget.
Location
Council Districts: 1, 4 and 5
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Parks and Recreation Department.