Title
Water Main Replacement Program Right-Of-Way - Job Order Contracting Services - 4108JOC193 (Ordinance S-46839)
Description
Request to authorize the City Manager, or his designee, to enter into separate master agreements with three contractors to provide Citywide Job Order Contracting (JOC) services for the Water Main Replacement Right-of-Way program. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $120 million.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical; water; sewer; natural gas; telecommunications; cable television; railroads; and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The JOC contractors' services will be used on an as-needed basis to provide Water Main Replacement Program Right-Of-Way Job Order Contracting services for the replacement of water mains citywide. Additionally, the JOC contractors will be responsible for fulfilling Small Business Enterprise program requirements. These JOC services are for rehabilitation and replacement of water mains over large areas such as an entire neighborhood. This work is considered horizontal construction for purposes of Arizona Revised Statutes Title 34; individual construction projects performed under this JOC are those that exceed monetary limits for work that can be self-performed. The projects do not entail the work currently performed by Water Services Department employees in the waterline leak and break crews, which primarily consists of repair of waterlines at the site of the leak or break.
This agreement is essential to the health, safety, and welfare of the public and critical operations for the City.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Fifteen firms submitted proposals and are listed in Attachment A.
Contract Term
The term of each master agreement is for up to five years, or up to $40 million, whichever occurs first. Work scope identified and incorporated into the master agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the master agreement. No additional changes may be executed after the end of the term.
Financial Impact
The master agreement values for each of the three contractors will not exceed $40 million, including all subcontractor and reimbursable costs. The total fee for all services will not exceed $120 million. The value for each job order agreement performed under these master agreements will be up to $4 million. In no event will any job order agreement exceed this limit without Council approval to increase the limit.
Funding is available in the Water Services Department’s Capital Improvement Program budget. The Budget and Research Department will review and approve funding availability prior to issuance of any job order agreement. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.