Title
Field Procurement Operations Evaluation for Public Works Department (Ordinance S-44443)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with The Peloton Group, LLC, to provide consulting services to assess and evaluate procurement business workflow processes for the Public Works Department. The aggregate value of this agreement will not exceed $210,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for procuring and maintaining a fleet of approximately 7,300 City-owned vehicles and other specialized equipment units, as well as providing citywide facility management services to more than 676 City-owned and leased facilities used to provide services to the community. The department processes approximately 90,000 transactions annually for commodities and services at an estimated value of $53,000,000, representing approximately 40 percent of the City's invoice volume. This consulting service would be used to assess and evaluate procurement to pay workflow processes for the department. The assessment will be a measure against best industry practices and policies, and the result would be to implement process changes that optimize efficiencies and productivity in purchasing materials and services.
Procurement Information
A procurement process was conducted in accordance with Administrative Regulation 3.10 utilizing the existing IT Professional Services Qualified Vendor List established by the Information Technology Services Department. Two offers were received in response to the procurement process. The Peloton Group, LLC, was the most qualified vendor with the lowest bid.
Contract Term
The term of this contract would be for one year, beginning on or about April 16, 2018, with a one-year option to extend at the discretion of the City Manager or his designee.
Financial Impact
The aggregate value of this contract will not exceed $210,000. Funds are available in the Public Works Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.