Title
ABB Variable Frequency Drives Hardware Replacement, Maintenance, and Repair Services Contract - RFA 25-0763 - Request for Award (Ordinance S-52081) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with ThermAir Systems, LLC (ThermAir) to provide variable frequency drives installation, replacement, maintenance and repair services for the Aviation, Phoenix Convention Center, and Water Services departments. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will be up to $2,000,000.
Report
Summary
This contract will provide ongoing installation, replacement, maintenance and repair services on over 200 ABB brand HVAC variable frequency drives (VFD) throughout Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport and Phoenix Goodyear Airport (the Airports). The Phoenix Convention Center and Water Services departments also have ABB VFDs located in several City-owned facilities. The efficient and reliable operation of HVAC systems is necessary to ensure the safety of passengers, employees and the public visiting and working in the Airports, Phoenix Convention Center and other City-owned facilities.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. ThermAir is the sole authorized distributor of ABB brand VFDs. It is necessary to utilize Original Equipment Manufacturer equipment, parts and services to ensure proper maintenance and repairs of the equipment.
Contract Term
The contract will begin on or about July 1, 2025, for a total five-year term.
Financial Impact
The total contract value will be up to $2,000,000 for the total five-year contract term.
Funding is available in the Aviation, Phoenix Convention Center and Water Services departments' operating budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer, John Chan and Mario Paniagua and the Aviation, Phoenix Convention Center and Water Services departments.