Title
Authorize Amendment to Contract 144231 with RW Staffing Solutions, LLC to Provide Environmental Project Specialist Services (Ordinance S-48201)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 144231 with RW Staffing Solutions, LLC, to: extend the term through Dec. 31, 2022; provide additional funding; add the Parks and Recreation Department to the agreement; and to provide environmental project specialist services for the Street Transportation and Parks and Recreation departments. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures included in this amendment will not exceed $385,000.
Report
Summary
This contract currently provides environmental project specialists (not on an on-call basis) for the Street Transportation Department's natural/cultural resources environmental program.
The Street Transportation Department has been utilizing a consultant to ensure compliance with all Arizona Department of Environmental Quality (ADEQ) permits required under the federal Clean Water Act (CWA). ADEQ requires that these permits be renewed every five years. The contractor, RW Staffing, LLC, will provide development of stormwater pollution prevention plans; consultation under the Endangered Species Act; and National Historic Preservation Act training and inspections. The Parks and Recreation Department also has a need for these services and requested to be added to this contract during the current procurement. Due to staffing shortages, additional time is needed to allow the Street Transportation Department’s Procurement team time to complete a new procurement. The additional funding to Contract 144230 will enable the Parks and Recreation Department to engage the vendor for these services, ensuring continued compliance with ADEQ requirements. This service is critical in facilitating the management of the environmental aspects for predesign, design, construction, operations, and/or maintenance projects being conducted by and through Street Transportation and Parks and Recreation departments with the intent of the City achieving full compliance with applicable environmental regulations.
Procurement Information
The current contract was procured in accordance with Administrative Regulation 3.10.
Contract Term
The contract term will be extended one year, with no additional options, ending on Dec. 31, 2022.
Financial Impact
The initial authorization for the Environmental Project Specialists contract was for an expenditure not-to-exceed $1.7 million. This amendment will increase the authorization for the contract by an additional $385,000, for a new total not-to-exceed a contract value of $2,085,000.
Funding for this amendment is available in the Street Transportation and Parks and Recreation Services departments' budgets.
Concurrence/Previous Council Action
The City Council approved the Environmental Project Specialists Contract 144231 (Ordinance S-43047) on Nov. 30, 2016.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Inger Erickson and the Street Transportation and Parks and Recreation departments.