Title
Citywide Janitorial, Sanitation Supplies, Equipment, and Related Services (Ordinance S-46752)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures and agreement extension with Waxie Sanitary Supply for janitorial and sanitation supplies, equipment, and related services in an amount not to exceed $700,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The agreement with Waxie Sanitary Supply is used to purchase janitorial and sanitation supplies, equipment, and related services necessary to support the janitorial needs for City employees, City facilities, and the general public. Janitorial supplies include but are not limited to: hand soap, paper towels, tissue paper, toilet paper, general cleaning products such as window cleaner and disinfectants, dispensers for hand soap, toilet covers, carpet cleaning machines, floor buffers, and maintenance to service janitorial and sanitation equipment. The primary user departments are Aviation, Fire, Parks and Recreation, Phoenix Convention Center, and Public Works. The additional funds and contract extension will allow the Finance Department sufficient time to review newly awarded agreements and compare pricing discounts for highly purchased janitorial supplies items then select the agreement that will benefit the City with potentially higher cost savings. The Finance Department is reviewing expenditures to identify those that are COVID related and paid by COVID funds.
Contract Term
The contract extension will begin month-to-month Aug. 1, 2020 and end Jan. 31, 2021.
Financial Impact
The additional funds will not exceed $700,000, and the revised aggregate value of the contract will not exceed $16,450,000. Funds are available in the various departments' budgets.
Concurrence/Previous Council Action
This contract was originally approved by City Council on July 1, 2015.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department