Title
Operations Security Portal Parts and Services - RFA 18-032 - Amendment (Ordinance S-49761)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 148324 with HID Global Corporation to extend the contract term and authorize additional expenditures which will not exceed $430,780. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
This contract will provide ongoing technical support and maintenance for the Aviation Department's (Aviation) Identity Management System (IDMS) which is used to manage background verification, identities, badging and credentials for approximately 1,000 companies and more than 25,000 employees that work and require access to restricted areas at Phoenix Sky Harbor International Airport. The IDMS also integrates with the Access Control and Alarm Monitoring system to control access to all secure areas of the Airport to comply with federal regulatory requirements mandated by the Transportation Security Administration.
In the past two years, Aviation issued two RFPs to solicit a new IDMS. However, both procurements were unsuccessful given limited competition in this highly specialized field. Because of these circumstances and the critical nature of the IDMS, Aviation requests to extend the current contract for four months to prevent the service from lapsing and allow sufficient time to negotiate and develop a scope for long-term renewal of the support contract.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval the contract will be extended through Oct. 14, 2023.
Financial Impact
Upon approval of $430,780 in additional funds, the revised value of the contract will not exceed $2,330,780 for the contract term. Funds are available in the Aviation Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Operations Security Portal Parts and Services Contract 148324 (Ordinance S-44701) on June 6, 2018
Location
Phoenix Sky Harbor International Airport - 2485 E. Buckeye Road
Deer Valley Airport - 702 W. Deer Valley Road
Goodyear Airport - 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1, 8 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.