Title
Amend Intergovernmental Agreement with Arizona Department of Transportation for Purchase of PM-10 Certified Street Sweepers (Ordinance S-46629)
Description
Request to authorize the City Manager, or his designee, to amend an Intergovernmental Agreement (IGA) with Arizona Department of Transportation (ADOT) to utilize contracts solicited and established through an ADOT procurement process for the purchase of four additional PM-10 Certified Street Sweepers, for a total of seven PM-10 Certified Street Sweepers under the IGA with ADOT. Further request the City Controller to disburse funds for full payment to the supplier by the City, and request the City Treasurer to accept reimbursement of grant funds for the PM-10 Street Sweepers from ADOT. Request a waiver for the indemnity provisions for the State, as required by City Code 42-18, under 42-20. The additional financial impact to the City will not exceed $90,480.
Report
Summary
The Maricopa Association of Governments (MAG) Regional Council approved the Prioritized List of Proposed PM-10 Street Sweepers for Fiscal Year (FY) 2019 Congestion Mitigation Air Quality (CMAQ) federal funds to the City to procure three PM-10 Certified Street Sweepers. Subsequently, the MAG Regional Council approved the Prioritized List of Proposed PM-10 Street Sweepers for FY 2021 CMAQ federal funds to the City to procure four PM-10 Certified Street Sweepers, for a total of seven PM-10 Certified Street Sweepers. A PM-10 Certified Street Sweeper is a street sweeper that is certified by the South Coast Air Quality Management District (SCAQMD) as meeting SCAQMD Rule 1186 certification standards.
Due to additional federal requirements and the deadline of the grant, the City entered into an IGA with ADOT to participate in the ADOT procurement process in order to procure the City's PM-10 Certified Street Sweepers. Currently, there is no City contract that meets the federal requirements specific to these street sweepers, and a new procurement process could not be completed before the MAG funding deadline.
Financial Impact
The financial impact to the City will not exceed $90,480 for four additional street sweepers. The total cost per sweeper is $298,300, of which $275,680 will be reimbursed to the City with the CMAQ federal grant awards. The remaining $22,620 in cost for each street sweeper is the City's local match. The total $90,480 in additional City funds for the four street sweepers will increase the total cost to the City to $155,958. Funding is available in the Street Transportation Department's Capital Improvement Program budget.
Concurrence/Previous Council Action
On May 15, 2019, City Council passed Ordinance S-45678 to enter into the original IGA with ADOT to purchase three PM-10 Street Sweepers with FY 2019 Congestion Mitigation Air Quality (CMAQ) federal funds.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.