Title
Audio Video Equipment and Service - ADSPO17-00007302 (Ordinance S-44246)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Inter-Tech Corporation, Ford Audio Video Systems, LLC, Troxell Communications Inc., Commercial Computer Services, Inc., Level 3 Audio Visual LLC, and Presentation Products, Inc. through the State of Arizona's Cooperative Contract ADSPO17-00007302 in order to purchase audio video equipment and services for citywide departments. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $3,600,000 over the life of the contract, with an estimated annual expenditure of $720,000.
Report
Summary
The purpose of this Audio Video Equipment and Service cooperative agreement is to provide a broad range of audio and video equipment, professional engineer services, as well as any necessary account and delivery services to citywide departments. The primary departments that use this contract are Fire, Police, Water, Convention Center, Communications, and Public Works. This contract supports audio/visual equipment and services for Emergency Operation Center, 911 operations, PHXTV, Know99, City Council Assembly Rooms, and Council Chambers. The contract supports audio/video equipment purchases and replacement and provides direct engineering support and services, such as analysis, design and configuration of existing systems, software and/or hardware. Examples of equipment that are purchased on this contract are wireless headphones for Fire and Police communication, sound system components, microphones, video equipment and broadcast servers to address the loss of closed captioning capability. Ancillary services that may be offered in conjunction with implementation or extension of a product include design, installation, training, maintenance and integration.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43. Utilization of cooperative agreements allows the City to benefit from national government pricing and volume discounts.
Contract Term
The five-year contract term shall begin on or about Jan. 29, 2018.
Financial Impact
The aggregate contract value will not exceed $3,600,000 over the life of the contract, with an estimated annual expenditure of $720,000. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.