Title
Senior Services Entertainers and Instructors Qualified Vendor List (Ordinance S-45042)
Description
Request to authorize the City Manager, or his designee, to approve adding responsive offerors to the existing Qualified Vendor List (QVL) for Senior Services entertainers and instructors. Further request authorization to enter into contracts with responsive offerors and authorize the City Controller to disburse all funds related to this item for the life of the QVL. The aggregate value of all contracts will not exceed $300,000 over the life of the QVL.
Report
Summary
The Parks and Recreation and Human Services departments issued a Recreation Entertainers and Instructors QVL (HSDPKS02012017) on Feb. 1, 2017. Human Services Department (HSD) entered into Recreational Services Contracts with 53 service providers.
The Parks and Recreation and Human Services departments issued RFQu HSDPKS05102017 Recreational Services QVL on May 10, 2017 to add additional entertainers and instructors to the QVL. HSD contracted with six additional service providers.
HSD staff expressed that additional qualified instructors and entertainers would expand HSD's offering of recreation events and programs which would help to continue increasing attendance in Senior Centers. As a result, the QVL opportunity was re-solicited for a third time.
Procurement Information
Request for Qualifications, RFQu-18-CSSD-22, was conducted in accordance with City of Phoenix Administrative Regulation 3.10. The Human Services Department received a total of 23 offers on Aug. 22, 2018. Thirteen offers were determined to be responsive and responsible to the solicitation requirements.
The Procurement Officer evaluated all offers for Pass/Fail criterion on the following minimum qualifications: Two years of verifiable instruction experience and/or certification for all services being submitted.
The following offerors met all solicitation criteria and are recommended to be added to the existing QVL:
Four Seasons Orchestra
Al Jones Corporation
ArtiSands, LLC
Crystal Clear Results Life Coaching, LLC
Playback Theatre of Arizona
Dirt Yoga, LLC
Ruben Gonzales
Marjory Boyer
Trisha Burrough: Creating Wisdom Through Art, LLC
Dave Swaim
Jay Farris
Flamenco Por La Vida
Michael Brace
Contract Term
The resulting Recreational Services Contracts will be in effect on or about Nov. 1, 2018 through June 30, 2020, with no options to extend.
Financial Impact
The total cost of the Recreational Services Contracts will not exceed $300,000 over the life of the QVL. Funding is available in HSD's General Fund operating budget.
Concurrence/Previous Council Action
Ordinance S-43569 was adopted on May 31, 2017 to award the initial QVL. Ordinance S-43838 was adopted on Aug. 30, 2017 to add vendors to the existing QVL.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Human Services Department.