Title
John Deere Replacement Parts and Repair Services - Requirements Contract - IFB 18-051 (Ordinance S-44589)
Description
Request authorization for the City Manager, or his designee, to enter into a contract with Stotz Equipment, to provide John Deere replacement parts and repair services for the Parks and Recreation Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value shall not exceed $400,000 over a five-year period.
Report
Summary
This contract is necessary to provide the Parks and Recreation Department with labor, materials and supplies to maintain and repair John Deere equipment. As the required equipment covers a broad range of models, the corresponding number and varieties of manufacturer certifications necessary to maintain these products is substantial.
Procurement Information
Invitation for Bid (IFB) 18-051 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Finance Department Procurement Division on March 29, 2018. The offer was determined to be fair and reasonable based on a comparison with previous contract pricing. The notice of solicitation was sent to more than 200 registered vendors and was available for download on the City website.
It is recommended by the Deputy Finance Director that the bid from Stotz Equipment be accepted as a responsive and responsible bidder.
Contract Term
The five-year term shall begin on or about May 15, 2018.
Financial Impact
The aggregate value will not exceed $400,000, with an estimated annual expenditure of $80,000. Funds are available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and Parks and Recreation and Finance departments.