Title
Request Authorization to Amend Contract with Central Arizona Shelter Services for COVID-19 Emergency Shelter and Rapid Re-Housing Services for Vulnerable Seniors (Ordinance S-46898)
Description
Request authorization for the City Manager, or his designee, to amend Contract 152439 with Central Arizona Shelter Services, Inc. (CASS) to increase the contract by $12,927 for hotel lease payments to Best Western Inn Suites. The contract aggregate amount will not exceed $3,488,927 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item. Funding is one-time Emergency Solutions Grant (ESG) monies from the U.S. Department of Housing and Urban Development (HUD). There is no impact to the General Fund.
Report
Summary
As a result of the COVID-19 pandemic, the Human Services Department (HSD) contracted with CASS to provide emergency shelter, permanent supportive housing and rapid re-housing services for up to 100 vulnerable/at-risk seniors served by CASS at an alternate shelter location. Shelter services include, but are not limited to, the provision of security, meals and case management. In addition, CASS will provide permanent supportive housing to approximately 40 vulnerable/at-risk seniors and rapid re-housing to approximately 60 vulnerable/at-risk seniors.
As part of the services provided, CASS has entered into a Facilities Use Agreement (FUA) with Best Western to house vulnerable seniors at Best Western Inn Suites located at 1615 E. Northern Ave., Phoenix, AZ 85020. Best Western requested that the City provide a payment guaranty for the FUA should CASS not fulfill its contractual obligation to provide payment. This guaranty was granted by City Council on June 17, 2020. Additional funding is requested to support costs associated with the lease payment guaranty to the Best Western Inn Suites Hotel. In doing so, this will allow CASS to continue to serve the vulnerable/at-risk seniors at Best Western.
Procurement Information
The City of Phoenix has obtained, and will obtain, any and all necessary federal waivers to alleviate the need to comply with federal procurement guidelines.
Contract Term
The term of this contract began on or about May 6, 2020 through June 30, 2021. This contract may be extended based on continuous need and available funding, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate value of this contract shall not exceed $3,488,927. Funding is one-time ESG monies through the HUD. There is no impact to the General Fund.
Concurrence/Previous Council Action
On May 6, 2020, City Council authorized staff to enter into a contract with CASS to provide emergency shelter, permanent housing and rapid re-housing services, and authorizing the City Controller to disburse funds with Ordinance S-46598.
On June 17, 2020, City Council approved the payment guaranty of the FUA between CASS and Best Western with Ordinance S-46598.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Human Services Department.