Title
Instrumentation And Control System Inspection And Testing Services For Water Remote Facilities - Engineering Services - WS85400011 (Ordinance S-50586)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Stephen C. Clements dba Clements Inspection Services to provide Engineering Services that include design review, construction administration and inspection, and commissioning testing of all projects associated with instrumentation and control systems for the Water Services Department's Water Remote Facilities. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $1.6 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project. Such utility services include but are not limited to, electrical, water, sewer, natural gas, telecommunication, cable television, railroads, and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
This project aims to improve the functionality, efficiency, and maintenance of the instrumentation and control systems. The City has incorporated instrumentation and control system inspection and testing services to assist the engineer and contractor during upgrades or expansions of the water distribution systems. The City has developed instrumentation and control standards for the entire Water Services Department, which provide consistency in the control systems, and will be enforcing these standards on all projects. The work areas are in the design phase, construction installation inspections, and commissioning testing and calibrations of the instrumentation and control systems. Operations and maintenance support may be required when staff are performing tests on new and existing equipment.
Stephen C. Clements dba Clements Inspection Services' services include, but are not limited to: attending design meetings and project engineer demonstrations, supporting the engineer with research of existing conditions, conducting 30 percent, 60 percent, 90 percent, and 100 percent reviews of the project plans and specifications, supporting the engineering consultant with the understanding of the Water Services Department's standards for instrumentation and control systems, and is required to maintain and update the standards if revisions or acceptable changes have occurred during the design review process. Also, coordinate design reviews and construction and commissioning inspections and other requirements with the firm selected for Electrical and Arc Flash support services. Construction support services will include submittal review, conducting reviews on the equipment installation, providing field observation reports, participating in factory testing, reviewing the completeness of required equipment testing documentation, and witnessing the instrumentation calibrations and loop checks. Commissioning support services will include providing assistance on computer control strategy checkout, tuning of control loops, performing loop tests, troubleshooting for the computer control system programmers, maintaining designated instruments through final acceptance, educating the plant staff on the systems, supporting the maintenance staff on developing maintenance procedures for designated equipment, and reviewing the accuracy of the as-built documentation for electrical drawings, and the process and instrumentation diagrams.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Two firms submitted proposals and are listed below.
Selected Firm
Stephen C. Clements dba Clements Inspection Services
Additional Proposer
Partners in Controls, Inc. dba Enterprise Automation
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The total fee for all services will not exceed $1.6 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Alan Stephenson, the Water Services Department and the City Engineer.