Title
Baggage Handling System Operation, Maintenance and Repair Services - Requirements Contract - RFP 19-008 (Ordinance S-45631)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Daifuku Elite Line Services, Inc. to provide baggage handling system (BHS) operation, maintenance and repair services for the in-line explosive detection systems (EDS) for Phoenix Sky Harbor International Airport (PHX) in an amount not to exceed $11 million for the five-year aggregate term. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
On Nov. 16, 2018, the City of Phoenix Aviation Department issued a Request for Proposal (RFP) for BHS operation, maintenance and repair services for the in-line EDS for PHX. The operation, maintenance and repair of the BHS are critical to PHX operations to ensure all checked baggage undergo the necessary scrutiny and arrive quickly at the airline's designated make-up location. The Aviation Department's Facilities and Services Division currently utilizes an outside firm for similar operation management and consulting services and that agreement expires on June 30, 2019.
Procurement Information
Request for Proposal (RFP) 19-008 was conducted in accordance with Administrative Regulation 3.10. Five proposals were received and four proposals were deemed responsive and responsible. The proposals were evaluated and scored by consensus by an evaluation panel based on the following criteria, with a point range of 0-1,000:
- Fee Schedule (0 - 400 points).
- Method of Approach to Scope of Services (0 - 350 points).
- Qualification & Experience of On-Site Manager (0 - 150 points).
- Firm Qualification & Experience (0 - 100 points).
The evaluation panel recommends Daifuku Elite Line Services, Inc. for contract award as the best value to the City based on the following consensus scores for the top three scoring proposers:
- Daifuku Elite Line Services, Inc.: 868 points.
- ERMC Aviation Services: 673 points.
- G&S Airport Conveyor: 648 points.
Contract Term
The term of this contract will commence on or about July 1, 2019, for a five-year aggregate contract term with no extension options.
Financial Impact
The contract value will not exceed $11 million for the five-year aggregate contract term. Funds are available in the Aviation Department's operating budget.
Concurrence/Previous Council Action
This item was recommended for approval at the Aviation and Transportation Subcommittee meeting on April 23, 2019, by a vote of 2-0.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.
Council District: 8
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Aviation Department.