Title
Matthew Bender & Company, Incorporated - State of Arizona ADSPO 12-018934 (Ordinance S-43819)
Description
Request to authorize the City Manager, or his designee, to enter into a contract to purchase legal publications in print, CD-ROM and e-book format from Matthew Bender & Company, Incorporated (D.B.A. LexisNexis Matthew Bender). Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will allow City departments, including but not limited to, the Police Department and Law Department to purchase legal publications for all content of legal treatises, encyclopedia products and other legal reference material. Publications include a number of references and/or periodical materials such as: public laws, legislative materials, regulatory code, administrative rules, legal/professional journals, legal scholarly publications, trade reports, article services, etc. The legal publications will also help those performing legal research to streamline analysis with expert insights, checklists, forms and primary legal references.
In accordance with Administrative Regulation 3.10 and under the Intergovernmental Agreement with the State of Arizona, the City of Phoenix may adopt its agreements when it is beneficial for the City to do so. Using cooperative agreements allows the City to benefit from State of Arizona government pricing and volume discounts. The State of Arizona contract was awarded on May 21, 2012.
Contract Term
The five-year contract term shall begin on or about Sept. 1, 2017.
Financial Impact
The aggregate contract value will not exceed $450,000 (including applicable taxes), with an estimate annual expenditure of $90,000. This amount is based on historical use and projected need; actual usage of this contract may be higher or lower. Funds are available in all City of Phoenix departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.