Title
Spirometry Testing Equipment - Maintenance, Software and Supplies Contract - RFA 24-0199 - Request for Award (Ordinance S-51326) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Occupational Marketing, Inc. to provide maintenance, software and supplies for the spirometry equipment for the Fire Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $45,000.
Report
Summary
This contract will provide software, technical support and supplies for the existing NextGen OMI/ndd spirometry testing units and the ability to purchase replacement NextGen OMI/ndd spirometry systems as needed. Spirometry systems play a vital role in ensuring the health and safety of firefighters by accurately assessing lung function during mandatory annual physical exams, as stipulated by Occupational Safety and Health Administration (OSHA) and National Fire Protection Association (NFPA) guidelines. These tests not only help in monitoring the respiratory health of firefighters regularly, but they are also crucial in diagnosing any pulmonary diseases resulting from job-related exposure incidents, ultimately supporting the overall well-being of the firefighters.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved determination memo based on Special Circumstance Without Competition. The Fire Department currently utilizes NextGen OMI/ndd spirometry systems purchased from Occupational Marketing, Inc., the sole provider of the NextGen OMI/ndd spirometry systems and the developer of the software which they are the only authorized support source for the software.
Contract Term
The contract will begin on or about October 1, 2024, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $45,000 for the five-year aggregate term. Funding is available in the Fire Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Fire Department.