Title
Neighborhood Services Community Development Block Grant - Job Order Contracting Services - 4108JOC186 (Ordinance S-46182)
Description
Request to authorize the City Manager, or his designee, to enter into separate master agreements with five contractors, to provide Neighborhood Services Community Development Block Grant Job Order Contracting (JOC) Services for the Neighborhood Services Department. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $3.6 million for each master agreement.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical; water; sewer; natural gas; telecommunications; cable television; railroads; and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The contractor's services will be used on an as-needed basis to provide Community Development Block Grant (CDBG) services for various remodeling, new building additions, new building construction, electrical, HVAC, re-roofing, site enhancements, painting, playgrounds, parking lots, site lighting, landscape, irrigation systems, concrete work, fencing, grading and drainage, site construction, miscellaneous improvements, and some project related design work.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Five firms submitted proposals and are listed below.
Selected Firms
Rank 1: ForeSite Design & Construction, Inc.
Rank 2: SDB, Inc.
Rank 3: BWC Enterprises, Inc., dba Woodruff Construction
Rank 4: Simpson Walker Contracting Corporation
Rank 5: KOO Design Build, Inc.
Contract Term
The term of each master agreement is for up to five years, or up to $3.6 million, whichever occurs first. Work scope identified and incorporated into the master agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the master agreement. No additional changes may be executed after the end of the term.
Financial Impact
The master agreement values for each of the contractors will not exceed $3.6 million, including all subcontractor and reimbursable costs. The total fee for all services will not exceed $18 million.
Request to authorize the City Manager, or his designee, to execute job order agreements performed under these master agreements for up to $3.6 million each. In no event will any job order agreement exceed this limit without Council approval to increase the limit.
Funding is available in the Neighborhood Services Department’s Operating budget utilizing Community Development Block Grant Enhancement and Infrastructure Program funds. The Budget and Research Department will review and approve funding availability prior to issuance of any job order agreement. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Neighborhood Services Department, and the City Engineer.