Title
Baggage Handling Systems Operation, Maintenance and Repair Services for In-Line Explosive Detection System (Ordinance S-45278)
Description
Request to authorize the City Manager, or his designee, to add up to $300,000 in additional expenditures under Contract 138898 with Elite Line Services, LLC for the operation, maintenance and repair of the Baggage Handling Systems (BHS) for Phoenix Sky Harbor International Airport (PHX) for an amount not to exceed $10,050,000 for the five-year aggregate term. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Elite Line Services, LLC provides for the operation, maintenance and repair of the Aviation Department-owned BHS for the In-Line Explosive Detection Systems (EDS) throughout PHX. The Transportation Security Administration (TSA) has established EDS requirements for the inspection of all checked baggage. To meet these requirements, the City’s Aviation Department has designed an in-line EDS to inspect checked baggage efficiently and accurately. The BHS operates in all three terminals. The operation, maintenance and repair of the BHS are critical to PHX operations, ensuring checked baggage undergo the necessary scrutiny and arrive quickly at the designated airline baggage make-up location. With the Terminal 3 Modernization Project, additional lines of in-line EDS have been installed requiring additional operational staffing. In addition, automatic baggage tag readers require replacement as they are obsolete and no longer supported by the manufacturer.
The additional spending authority is needed to cover the addition of four contracted maintenance full time employees which will provide staff support for the increase of linear feet of the baggage handling system in the Airport’s newly modernized Terminal 3 South Concourse. The additional spending authority requested will also cover the costs of the installation of additional Automatic Tag Readers (ATR) and the increased cost of replacement parts for the Airport’s BHS.
Financial Impact
The $300,000 in additional funds will increase the original five-year aggregate amount of the Contract from $9,750,000 to not to exceed $10,050,000. Funds are available in the Aviation Department's operating budget.
Concurrence/Previous Council Action
This Contract is the result of Council action approving Ordinance S-40839 at the May 28, 2014 Formal Council Meeting. On Nov. 11, 2018 Council approved a Request to Issue a RFP for Baggage Handling Systems Operation, Maintenance and Repair Services. The RFP was issued on Nov. 16, 2018 and is currently in process.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.