Title
Amend Contract with Central Arizona Shelter Services for COVID-19 Emergency Shelter and Rapid Re-housing Services (Ordinance S-47390)
Description
Request authorization for the City Manager, or his designee, to amend Contract 152439 with Central Arizona Shelter Services, Inc. to extend the term of the contract through Sept. 30, 2021 and increase the contract amount by $1,317,522 in order for CASS to continue to provide emergency shelter services, permanent supportive housing and rapid re-housing services. The original term of this contract was June 5, 2020 through June 30, 2021. The contract total will not exceed $5,922,127 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item. Funding is one-time Emergency Solutions Grant monies from the U.S. Department of Housing and Urban Development. There is no impact to the General Fund.
Report
Summary
Central Arizona Shelter Services (CASS) provides emergency shelter, permanent supportive housing and rapid re-housing services to vulnerable seniors at-risk for COVID-19. Shelter services include, but are not limited to, the provision of security, meals and case management.
As part of the services provided, CASS has entered into a Facilities Use Agreement (FUA) to house vulnerable seniors at Best Western Inn Suites Hotel (Best Western) located at 1615 E. Northern Ave., Phoenix, AZ 85020. Best Western requested that the City provide a payment guaranty for the FUA should CASS not fulfill its contractual obligation to provide payment. This guaranty was granted by City Council on June 17, 2020.
Procurement Information
The City of Phoenix has obtained all necessary federal waivers to alleviate the need to comply with federal procurement guidelines.
Contract Term
The new term of this contract will be from June 5, 2020 through Sept. 30, 2021 and may be extended based on continuous need and available funding. Any extension term may be exercised by the City Manager or designee.
Financial Impact
The aggregate value of this contract shall not exceed $5,922,127. Funding is one-time Emergency Solutions Grant funds through the U.S. Department of Housing and Urban Development. There is no impact to the General Fund.
Concurrence/Previous Council Action
On May 6, 2020, City Council authorized staff to enter into a contract with CASS to provide emergency shelter, permanent housing and rapid re-housing services; and authorizing the City Controller to disburse funds with Ordinance S-46598.
On June 17, 2020, City Council approved the payment guaranty of the FUA between CASS and Best Western with Ordinance S-46598.
On Sept. 2, 2020, City Council approved additional funding in the amount of $12,927 for hotel lease payments to Best Western with Ordinance S-46898.
On Nov. 18, 2020, City Council approved additional payment authority and additional beds to expand operations with Ordinance S-47118.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Human Services Department.