Title
Union Hills Water Treatment Plant Rehabilitation 2020 - Engineering Services - WS85320025 (Ordinance S-47374)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Wilson Engineers, LLC (Wilson), to provide Engineering Services that include design and construction administration and inspection (CA&I) services for the Union Hills Water Treatment Plant Rehabilitation 2020 project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $5.85 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise would be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to rehabilitate or replace treatment systems as identified through a comprehensive condition assessment. The treatment systems to be rehabilitated or replaced may include, but are not limited to: solids scrapers; administration building laboratories; rapid/flash mix diffusion pumps; slide and weir gates; valves and actuators; flow meters; pumps; chemical feed facilities; south impoundment concrete structure and associated control joints; motor control centers; distribution panels; and unit substations.
Wilson's design services include, but are not limited to: study and evaluation of existing conditions, preparation of conceptual design report, providing conceptual drawings and rehabilitation plans, design services in an effort to prioritize equipment systems for rehabilitation, obtaining all required permits for the construction and modifications, and providing all required services as necessary to complement the alternative design review, constructability review and quality control reviews that may be performed by the contractor.
Wilson's CA&I services include, but are not limited to: project administration and engineering services during construction; review of structural and shop drawings; on-site special inspections; record drawings; contractor's and manufacture's equipment training; contractor progress payments; overall CA&I of the Electrical, Instrumentation and Control System; recording and tracking warranty requests during the 12-month warranty period; and other special services as requested.
This agreement is essential to the health, safety and welfare of the public and critical operations for the City.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Three firms submitted proposals and are listed below.
Selected Firm
Rank 1: Wilson Engineers, LLC
Additional Proposers
Rank 2: Water Works Engineers, LLC
Rank 3: GHD, Inc.
Contract Term
The term of the agreement is five years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Wilson Engineers, LLC will not exceed $5.85 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Union Hills Water Treatment Plant
Council District: 2
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.