Title
Water Treatment Plants Job Order Contract - Engineering Support Services - WS85400001 and WS85230054 (Ordinance S-48715)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Wilson Engineers, LLC to provide Engineering Services that include support services, design, and possible construction administration and inspection services for the Water Treatment Plants Job Order Contract Engineering Support Services project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $8.8 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request to City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide engineering support services for the Water Treatment Plants Job Order Contract program.
Wilson Engineers, LLC's services include, but are not limited to: attend meetings for project scoping, design review, regulatory/permit coordination, and/or construction status updates; perform project assessments, alternative analysis, and cost benefit analysis; perform design services relating to water treatment processes with emphasis on civil, mechanical, electrical, and instrumentation and control type work; coordinate design review meetings for selected projects; develop construction documents adhering to City standards and requirements; review and approve shop drawing submittals; prepare and coordinate Maintenance of Plant Operation action plans; prepare independent cost estimates; coordination with the City's Asset Management Team; update facility Electronic Operation and Maintenance manuals; and provide and coordinate asset hierarchy updates that include lists of retiring assets, new assets, new asset attributes and specification, and preventive maintenance information in a timely manner.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Two firms submitted proposals and are listed below.
Selected Firm
Rank 1: Wilson Engineers, LLC
Additional Proposer
Rank 2: Arcadis U.S., Inc.
Contract Term
The term of the agreement is five years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Wilson Engineers, LLC will not exceed $8.8 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.