Title
Aviation Department Real Estate Acquisition Services - Professional Services (Ordinance S-46409)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Overland, Pacific & Cutler, LLC to provide Professional Services that include program planning, outreach, acquisition and relocation, and support services for the Aviation Department Real Estate Acquisition Services project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $12.5 million.
Report
Summary
The purpose of this project is to provide acquisition of non-Aviation owned parcels in the northside land acquisition area as recommended by the Phoenix Sky Harbor Comprehensive Asset Management Plan (CAMP).
In June 2019, Phoenix City Council approved the Phoenix Sky Harbor CAMP. CAMP identifies significant increases in passenger, cargo, military, support operations, and aero-business demand at Phoenix Sky Harbor International Airport.
To accommodate anticipated growth efficiently, CAMP recommends the Aviation Department immediately complete the ongoing acquisition of non-Aviation owned parcels generally north of Air Lane, south of Washington Street, east of 26th Street and west of 44th Street (excluding the Honeywell campus and recently developed parcels immediately abutting Washington Street). This land is generally referred to as the northside land acquisition area and includes approximately 300 parcels varying in size, use, and environmental condition.
Overland, Pacific & Cutler, LLC will be required to perform a full range of real estate services including, but are not limited to: outreach, property characterization and appraisal, title review and conflict resolution, due diligence, environmental review, purchase offer, negotiation, closing, seller relocation services, real estate counsel, property demolition, property clean-up, property security control, record keeping, GIS, and other unique or required services as deemed necessary.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Three firms submitted proposals and are listed below.
Selected Firm
Rank 1: Overland, Pacific & Cutler, LLC
Additional Proposers
Rank 2: Acquisition Sciences, Ltd.
Rank 3: Consultant Engineering, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement before the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Overland, Pacific & Cutler, LLC will not exceed $12.5 million, including all subconsultant and reimbursable costs.
This project will utilize federal funds and is subject to the requirements of 49 Code of Federal Regulations Part 26 and the U.S. Department of Transportation Disadvantaged Business Enterprise Program. Funding is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Public Outreach
Public outreach will occur by conducting interactive community meetings, small group and individual business owner meetings, and through a variety of media, including direct mail, door hangers, and/or flyers.
Location
North of Air Lane, south of Washington Street, east of 26th Street and west of 44th Street
Council District: 8
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich, Deputy City Manager Mario Paniagua, the Aviation Department, and the City Engineer.