Title
Routing Information Software Contract Recommendation (Ordinance S-43672)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with RouteSmart Technologies, Inc., (303433) for five licenses for RouteSmart for ArcGIS software, and all necessary software maintenance and support, in an amount not to exceed $86,945 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Public Works Department staff currently uses this proprietary software to create daily delivery and collection routes for solid waste services collection vehicles. Other features of the software assist staff in maximizing efficiencies, including decreased mileage, time and labor through sequencing of stops and other measures. In addition, the software enables staff to enforce collection procedures, including minimizing left-hand turns and avoiding school zones during pick-up and drop-off times.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of a Determination Memo citing that there is only one source for the necessary goods and services.
Contract Term
The initial three-year contract term shall begin on or about June 8, 2017, and end on June 7, 2020. Provisions of the contract include an option to extend the term of the contract for up to two additional years, in one-year increments, which may be exercised by the City Manager or his designee.
Financial Impact
Expenditures shall not exceed $86,945 over the life of the contract, with an estimated annual expenditure of $17,388.96. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.