Title
Contract Extension for Acquisition Services and Additional Funding for Relocation Services for Citywide Contracts (Ordinance S-46946)
Description
Request authorization for the City Manager, or his designee, to (a) extend the term of the acquisition services contracts on a month-to-month basis for up to a six-month period and to (b) add funding to the relocation services contracts. Further request authorization for the City Controller to disburse funds in an amount not to exceed $330,000 for acquisition services and $90,000 for relocation services, not to exceed $420,000 over the six-month period.
Report
Summary
This extension of contracts for acquisition services and additional funding for relocation services contracts is necessary to complete a Request for Qualifications (RFQ) solicitation to create a Qualified Vendor List (QVL); and enter into new, combined, acquisition - relocation service contracts. Services are to acquire real property and relocated businesses for large infrastructure projects.
The acquisition contracts for Acquisition Sciences, Ltd. (Contract 141563) and Tierra Right of Way Services, Ltd. (Contract 141564) will be extended on a month-to-month basis for up to six months.
Additional funding for the relocation contracts for Acquisition Sciences, Ltd. (Contract 146064) and Tierra Right of Way Services, Ltd. (Contract 146065) is necessary to accommodate increased relocation needs requested for City projects.
Contract Term
The contract term for the acquisition contracts will be extended month-to-month for up to six months, beginning Oct. 1, 2020 through April 30, 2021. The relocation contract expires Aug. 31, 2021.
Financial Impact
Expenditures for acquisition and relocation services are not to exceed $420,000 during the six-month period. Funds are available in various departments' budgets.
Concurrence/Previous Council Action
Ordinance S-42023 was adopted on Sept. 9, 2015 for acquisition services; and Ordinance S-43830 was adopted on Aug. 30, 2017 for relocation services.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.