Title
Backflow Testing, Repair and Replacement Services Agreement (Ordinance S-48563)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with RCI Systems, LLC and AP Fire Protection for backflow testing, repair and replacement services to be used on an as-needed basis. Further request to authorize the City Controller to disburse all funds related to this item. These agreements will not exceed $5,395,400.
Report
Summary
The Public Works Department is responsible for backflow testing, repair and replacement services for various City locations. Since 1993, backflow prevention devices have been required for all City domestic water supply piping, and must be tested annually and maintained to ensure proper operation and code compliance. The City is obligated to protect its public water supply from the possibility of contamination or pollution by installing, inspecting and maintaining backflow prevention devices as outlined in the Phoenix (Uniform) Plumbing Code and Phoenix City Code Chapter 37 - Article XII - Backflow Prevention. These agreements also will provide services for City locations that are maintained by the Housing, Phoenix Convention Center and Water Services departments.
Procurement Information
Invitation for Bid 22-FMD-036 was conducted in accordance with Administrative Regulation 3.10. Four offers were received by the Public Works Department Procurement Services on Jan. 5, 2022. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offers submitted by RCI Systems, LLC and AP Fire Protection were deemed to be fair and reasonable.
Group A - Supply and Installation of Backflow Assemblies:
RCI Systems, LLC: $2,495,796.76 bid total
Group B - Testing of Backflow Prevention Assemblies:
AP Fire Protection: $375,505.00 bid total
Contract Term
The initial one-year term of the agreements will begin on or about June 1, 2022. The agreements include four, one-year options to extend the term, for a total agreement term of up to five years if all options are exercised.
Financial Impact
The aggregate value of the agreements, including all option years, is $5,395,400, including all applicable taxes, with an estimated annual expenditure of $1,079,080. Funds are available in the Housing, Phoenix Convention Center, Water Services, and Public Works departments' budgets.
Department
Responsible Department
This item is recommended by Deputy City Managers Gina Montes, Inger Erickson and Karen Peters, and the Housing, Phoenix Convention Center, Water Services and Public Works departments.