Title
Amendment of Ordinance S-52312 for Adashi Fire Incident Management System Contract - RFA 25-0770 - Request for Award (Ordinance S-52477) - Citywide
Description
Request to authorize the City Manager, or City Manager's designee, to amend Ordinance S-52312 to include a request for exceptions to the indemnity and assumption of liability provisions of Phoenix City Code Section 42-18. The original request was to enter into a contract with Versaterm Public Safety US, Inc. to provide an Adashi Fire Incident Management System platform specifically designed for public safety to improve emergency scene awareness, safety, span of control, response, management, and reporting of critical incidents for the Phoenix Fire Department. Further request to authorize the City Controller to disburse all funds related to this item. No additional funds are needed; request to continue using Ordinance S-52312.
Report
Summary
On October 15, 2025, the City Council approved the contract with Versaterm Public Safety US, Inc. to provide an Adashi Fire Incident Management System platform. The negotiated contract includes indemnity and assumption of liability provisions that require an exception to Phoenix City Code Section 42-18. Upon approval, Ordinance S-52312 will be amended to include an exception to the indemnity and assumption of liability provisions of Phoenix City Code Section 42-18.
This contract will provide a robust, end-to-end incident and resource management platform to support emergency response. Versaterm's Adashi Fire Incident Management System's core suite of products includes solutions for operational resource management, mobile notifications, incident mapping, situational awareness, automatic vehicle location, command and control, personnel accountability and reporting. These solutions are offered in a software as a service (SaaS) managed service model, focusing on ease of use, robust integration and real-time collaboration with continuous improvements.
The Phoenix Fire Department's commitment to public safety includes incorporating innovative technology. This revolutionary new software tool enhances station notifications for incoming incidents, boosting turnout and response times. It provides command officers and firefighters with access to critical data and facilitates the creation of a common operating picture across the entire agency, offering street view maps, weather radar and other customizable features. The implementation of this software tool will allow the Department to transition from the current process performed on paper to an electronic, integrated and real-time unified emergency scene management tool.
This report has been reviewed and approved by the Information Technology Services Department.
Contract Term
The contract will begin on or about December 15, 2025, for a three-year term with two one-year options to extend the term.
Financial Impact
The aggregate value of the contract will not exceed $1,678,382, and no additional funds are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Adashi Fire Incident Management System - RFA 25-0770 - Request for Award, (Ordinance S-52312) on October 15, 2025.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Fire Department.