Title
Neutral Host Distributed Antenna System Contract - Request for Award (Ordinance S-50676)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Smart City Networks to provide a Neutral Host Distributed Antenna System (NH-DAS) for the Phoenix Convention Center Department (PCCD). Further request to authorize the City Treasurer to accept, and the City Controller to disburse, all funds related to this item. The gross sales for the contract are estimated to produce $5,520,187 over the 10-year aggregate term, resulting in approximately $1,932,065 in revenue to the City.
Report
Summary
This contract will provide an improved NH-DAS to enhance cellular coverage in PCCD's North, South and West buildings and Symphony Hall. The system will support all commercial cellular spectrum, wireless services providers, cellular technologies and associated standards/wireless protocols of all major carriers including AT&T, Verizon and T-Mobile/Sprint. Additionally, the system will support public safety communication equipment requirements as specified by the City to enhance communication within the Phoenix Convention Center and Symphony Hall for the Fire and Police departments.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
A Revenue Contract Solicitation procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Seven vendors submitted responses, and the following were evaluated after deemed to be responsive and responsible.
The evaluation panel recommendations were reached by consensus in consideration of published selection criteria with total points ranging from 0 - 1,000:
Technical expertise and experience 0-350 points
Operational efficiency 0-250 points
Customer service 0-250 points
Financial return to the City 0-150 points
The following Proposer is selected for award:
Selected Vendor:
Smart City Networks - 1,000.00 points
Additional Proposers:
Concourse Communications Group, LLC. - 893.70 points
CST Core, LLC. - 613.70 points
Wireless Everywhere, LLC. dba Airtower Networks - 470.00 points
Contract Term
The contract will begin on or about July 1, 2024, for a 10-year term with one five-year option to extend.
Construction may commence after City Council approval. The NH-DAS must be completed and operational by Dec. 31, 2024, with constant monitoring and management throughout the term of the contract.
Financial Impact
The Contractor will pay 35 percent of gross receipts over the 10-year term, resulting in approximately $1,932,065 in revenue to the City.
Location
General Location: Phoenix Convention Center and Venues
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Phoenix Convention Center Department.