Title
Print and Mail Election Materials Contract RFP GGS-26-0079 - Request for Award (Ordinance S-52784) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Sebis Direct, Inc. to provide print and mail election materials for the City Clerk Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $1,500,000.
Summary
This contract will provide for the printing and mailing of publicity pamphlets and election materials related to City elections. The City of Phoenix is required, by law, to mail publicity pamphlets to households with at least one registered voter approximately 37 days prior to the election before ballots are mailed out. Publicity pamphlets contain general information about the election, including key dates related to when early ballots are due and where to find information about voting locations. This contract will allow the City to meet legal requirements related to printing and mailing of publicity pamphlets and other election materials.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Two vendors submitted proposals deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1000 points:
Qualifications and Experience (0-295 points)
Method of Approach (0-290 points)
Capacity (0-305 points)
Pricing Proposal (0-110 points)
After reaching consensus, the evaluation committee recommends award to the following vendor:
Sebis Direct, Inc., 808.44 points
Contract Term
The contract will begin on or about May 1, 2026, for a five-year term with four one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $1,500,000.
Funding is available in the City Clerk Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the City Clerk Department.