Title
43rd Avenue Traffic Signal Upgrades - Design-Bid-Build Services - ST89340579 (Ordinance S-48743)
Description
Request to authorize the City Manager, or his designee, to accept AJP Electric, Inc. as the lowest-priced, responsive and responsible bidder and to enter into an agreement with AJP Electric, Inc. for Design-Bid-Build Services for the 43rd Avenue Traffic Signal Upgrades project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $2,744,344.
Report
Summary
The purpose of this project is to improve the safety of the intersections by modifying the existing traffic signals. The improvements will add signal heads and flashing yellow left-turn arrows to improve the safety of the intersections. The project also includes crosswalk illumination and Americans with Disabilities Act ramp modifications.
AJP Electric, Inc.’s services include, but are not limited to: subgrade preparation; installation of asphalt concrete pavement; installation of new concrete curb, gutter and sidewalk; installation of conduit under existing pavement; installation of new LED street lights and poles; and installation of compacted decomposed granite landscape ground cover.
Procurement Information
The selection was made using an Invitation for Bids procurement process set forth in section 34-201 of the Arizona Revised Statutes. Two bids were received on March 29, 2022, and were sent to the Equal Opportunity Department for review to determine subcontractor eligibility and contractor responsiveness in demonstrating responsiveness to Disadvantaged Business Enterprise (DBE) program requirements.
The Opinion of Probable Cost and the lowest responsive, responsible bidder are listed below.
Opinion of Probable Cost: $1,425,691
AJP Electric, Inc.: $2,744,344
The bidder who was deemed non-responsive is listed below:
Martell Electric, LLC
Although the bid exceeds the Opinion of Probable Cost by more than 10 percent, it has been determined the bid represents a fair and reasonable price for the required work scope. Additionally, the bid award amount is within the total budget for this project.
The reason for the variance from the Opinion of Probable Cost to the lowest, responsive, responsible bid is inflation due to material availability, logistical factors, and labor shortages.
Contract Term
The term of the agreement is 365 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for AJP Electric, Inc. will not exceed $2,744,344, including all subcontractor and reimbursable costs.
This project will utilize federal funds and is subject to the requirements of 49 Code of Federal Regulations Part 26 and the U.S. Department of Transportation DBE Program. Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
43rd Avenue intersections at Bethany Home Road, Glendale Avenue, and Northern Avenue
Council District: 5
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.