Title
Work and Asset Management Professional Services - Request for Award (Ordinance S-47726)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Process Solutions Assurance, LLC to provide professional services for the Work Asset Management application system which supports the Water Services Department asset management program. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate value of the agreement will not exceed $640,000, including applicable taxes.
Report
Summary
The purpose of the agreement is to provide operational, functional, and engineering support for the Oracle Work Asset Management (WAM) application system version 1.9x. Direct selection is necessary to extend the WAM application system version 1.9x beyond the base product functionality while the Water Services Department completes the procurement process to upgrade to WAM 2.x. The contractor’s services will support staff in configuring, customizing, and optimizing the maintenance activities workflow to ensure the current system is continually operable and minimize water service interruption to the customers.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
An exception to the procurement process was determined to select the contractor as set forth in City of Phoenix Administrative Regulation 3.10. A direct selection was made because there exists a lack of qualified contractors which makes a competitive selection process impracticable, unnecessary, or contrary to the public interest.
Contract Term
The agreement will begin on or about July 1, 2021 for a three-year aggregate term, with an option to extend for two years in increments of up to one year, which may be exercised by the Water Services Director or designee.
Financial Impact
The aggregate value for Process Solutions Assurance, LLC will not exceed $640,000, including applicable taxes.
Funding is available in the Water Services Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.