Title
SmartCover Systems Requirements Contract - RFA 2324-WWE-624 Request for Award (Ordinance S-50919)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Hadronix, Inc. dba SmartCover Systems to provide sewer system flow/level and odor monitoring, installation, and technical support services. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $850,000.
Report
Summary
This contract will provide the Water Services Department additional H2S and SmartLevel/SmartFLOE monitors, continue monitoring H2S levels and flow/level rates at various City locations, help mitigate odor complaints, supplement field staff reviews, and enable the City to maintain compliance with EPA mandates.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. The H2S and SmartLevel/SmartFLOE monitors are proprietary devices manufactured by SmartCover Systems.
Contract Term
The contract will begin on or about June 1, 2024, for a five-year term with no options to extend.
Financial Impact
The aggregate value for this contract will not exceed $850,000 for the five-year aggregate term.
Funding is available in the Water Services Department Capital Improvement Program budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.