Title
Audio Visual and Other Services for Phoenix Convention Center (Ordinance S-44512)
Description
Request to authorize the City Manager, or his designee, to enter into a five-year contract with AV Concepts, Inc. or its City-approved designee, for services at the Phoenix Convention Center (PCCD). Further request authorization for the City Treasurer to accept, and for the City Controller to disburse, all funds related to this item.
Report
Summary
Authorization is being requested to enter into a contract with AV Concepts, Inc. for non-exclusive audio-visual services, equipment rental, and exclusive rigging services for events taking place at the Phoenix Convention Center (theaters are excluded). The current contract expires on June 30, 2018, and a new contract is required for continuity of services.
Procurement Information
On Dec. 29, 2017, PCCD issued a Request for Proposals (RFP) to award a five-year contract for non-exclusive audio-visual services, equipment rental, and exclusive rigging services at the Phoenix Convention Center. The procurement was conducted in accordance with Administrative Regulation 3.10. The RFP was posted on the City of Phoenix website and advertised in the Arizona Business Gazette, Arizona Informant, Prensa Hispana, the Record Reporter, and the International Association of Venue Managers (IAVM) weekly electronic publication, VenueNet.
Proposal submittals were to be evaluated on the proposed commission structure, operational plan, firm history and experience, equipment inventory and quantities, financial strength, and customer service initiatives totaling 1,000 points. There were three firms in attendance at the mandatory pre-proposal conference, with one firm submitting a proposal. The evaluation panel scored the proposal and awarded the contract to: AV Concepts, Inc., which scored 890 out of a possible 1,000 points.
Contract Term
The term of this contract will be for five years covering July 1, 2018, through June 30, 2023.
Financial Impact
This is a revenue-generating contract, anticipated to result in approximately $4.5 million in revenue over the life of the contract.
Concurrence/Previous Council Action
The Downtown, Aviation, Economy, and Innovation Subcommittee recommended this item for approval on April 4, 2018, by a vote of 3-0.
Location
Council Districts: 7 and 8.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Phoenix Convention Center Department.