Title
Professional Services for IT Project Management and Business Analysis Support - Amendment (Ordinance S-47817)
Description
Request to authorize the City Manager, or his designee, to authorize additional expenditures under the established agreements with: CE Wilson Consulting, LLC Contract 144530; Envision, LLC Contract 144528; IntraEdge, Inc., Contract 144532; Kolla Soft, Inc., Contract 144531; and Scott Business Group, LLC Contract 144533 for professional Information Technology (IT) project management and business analysis services on an as-needed basis for the Information Technology Services Department in support of various departments. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures authorized in this amendment will not exceed $1.6 million.
Report
Summary
The City utilizes contract project managers and business analysts to augment staff. This model provides flexibility and allows the City to select project managers and business analysts with the skill set and experience specific to the IT project being undertaken. The number of citywide IT projects vary over time and staff in these roles are needed to ensure that projects meet the necessary business requirements, project scope, and are completed on time and on budget.
Recently, the ability to utilize these contracts allowed the Information Technology Services Department to contract with project managers and business analysts to expeditiously support critical initiatives such as enhancements to the citywide cyber security programs, Fire and Police department critical system modernization efforts, myPHX311 initiative and the citywide Learning Management System. This request is for additional funding to allow the City to support upcoming IT project requests and needs, and avoid disruption to key initiatives.
Contract Term
The term of these agreements is through Jan. 31, 2022.
Financial Impact
The initial authorization for these agreements was for an expenditure not to exceed $5 million. This amendment will increase the authorization for these agreements by an additional $1.6 million for a new total not to exceed $6.6 million. Funding is available in various departments’ budgets.
Concurrence/Previous Council Action
The City Council approved Ordinance S-43212 for these agreements on Feb. 1, 2017.
Department
Responsible Department
This item is submitted by Deputy City Manager Toni Maccarone and the Information Technology Services Department.