Title
Procurement Process for an Owner Representative for Energy Performance Contracts
Description
This report requests the Transportation, Infrastructure and Planning Subcommittee recommend City Council approval to issue a Request for Proposals (RFP) for an owner representative to assist City staff in evaluating energy efficiency and renewable energy project proposals submitted by energy service companies on contract with the City and to amend Contract 146596 with JBA Consulting Engineers Inc. dba NV5 Consultants (NV5).
THIS ITEM IS FOR CONSENT ACTION.
Report
Summary
The City has contracts with five Energy Service Companies (ESCO) under the Job Order Contract program to install energy efficiency measures on a large number of City facilities totaling approximately 11.5 million square feet of space. The Owner Representative acts as a Project Facilitator, working with all ESCOs to achieve the City's energy reduction goals and provide oversight. The scope of work includes proposal analysis, project review, project implementation inspection, and post-completion Measurement and Verification reviews.
The procurement process may require more than six months to complete and, therefore, staff are requesting an extension on the current owner representative contract with NV5 in order to ensure City services and projects are not interrupted.
Contract Term
The amendment to the current owner representative contract will extend the end date of the NV5 contract from Oct. 31, 2023 to Oct. 31, 2024.
Financial Impact
Expenditures for the Owner Representative will continue to be covered using the existing revolving fund cost center not-to-exceed $544,000.
Concurrence/Previous Council Action
The City Council approved:
- Owner Representative for Energy Performance Contracts with JOC Vendors Contract 146596 (Ordinance S-44026) on Nov. 1, 2017.
- Owner Representative for Energy Performance Contracts with JOC Vendors Contract 146596 - Amendment (Ordinance S-45818) on June 19, 2019.
- Owner Representative for Energy Performance Contracts with JOC Vendors Contract 146596 - Amendment (Ordinance S-48046) on Oct. 27, 2021.
Recommendation
This report requests the Transportation, Infrastructure and Planning Subcommittee recommend City Council approval to issue a Request for Proposals (RFP) for an owner representative to assist City staff in evaluating energy efficiency and renewable energy project proposals submitted by energy service companies on contract with the City and to amend Contract 146596 with JBA Consulting Engineers Inc. dba NV5 Consultants (NV5).
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Office of Sustainability.