Title
Work and Asset Management Migration Consulting Services - RFQu-2021-WAD-446 - Letter of Agreement (Ordinance S-52528) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into a Letter of Agreement to reinstate the terms and conditions with TMG Utility Advisory Services, Inc. (156937). This contract will continue to provide Work and Asset Management consulting and project management services for the Water Services Department. Request to continue using funds previously approved via Ordinances S-48831. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
The purpose of the Letter of Agreement is to continue to provide migration and consulting services to support the Water Services Department (WSD) in transitioning from its current ITS Oracle Work and Asset Management (WAM) 1.9X solution to an Oracle WAM 2.X solution. WSD currently uses Oracle WAM version 1.9X to document work and asset management activities; however, this version has reached end-of-life and is no longer supported by Oracle.
The services include project oversight and management, change management, assessments, recommendations, migrations and post-implementation support.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The term of the Letter of Agreement will begin on or about January 7, 2026, and expire on June 30, 2026, with a one-year option to extend.
Financial Impact
There is no requested change to the existing spending authorization for this contract as part of the Letter of Agreement.
Concurrence/Previous Council Action
The City Council approved: WAM Migration Consulting Services Contract - Request for Award 156937 (Ordinance S-48831) on July 1, 2022.
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer and the Water Services Department.