Title
Wireless Communication Services, Accessories, and Equipment (Ordinance S-47232)
Description
Request to authorize the City Manager, or his designee, to authorize additional expenditures under the following State of Arizona cooperative agreements: ADSPO13-032444 with AT&T Mobility; ADSPO13-034209 with Sprint Solutions, Inc.; ADSPO13-034339 with T-Mobile USA, Inc.; and ADSPO13-034099 with Verizon Wireless for the purchase of wireless communication services, accessories, and equipment for departments citywide in an amount not to exceed $1,567,500. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
City departments utilize mobile devices, wireless services, equipment and accessories to conduct City business every day. Equipment and services are procured utilizing the State of Arizona cooperative agreements, which offer significant cost savings due to the benefit from national government pricing and volume discounts. This request is for authorization to continue use of the cooperative agreements and add additional payment authority allowing the City to pay for monthly cellular services and purchase equipment and accessories as needed. These expenses are essential to the City, as devices are used by staff to provide critical services to the public in various locations throughout the valley. Currently, the City pays for services for the following devices: 5,003 cellular phones, 6,127 air cards, 6,244 push to talk radios, 470 tablets, and various others. Failure to approve additional funding under these cooperative agreements may result in loss of internal and external communication and reduced customer service.
Contract Term
The State of Arizona just extended the term of the cooperative agreements until March 31, 2021, while they finalize a new procurement process. This request is for funding through March 31, 2021, in alignment with the State. The City will then request to adopt the new cooperative agreements from the solicitation to obtain advantageous pricing.
Financial Impact
With the $1,567,500 in additional spending authority, the contract's revised aggregate value is approximately $28,686,790 (including applicable taxes). The additional funds are needed to continue to utilize wireless communication services, accessories, and equipment for the remaining three months of the State cooperative agreements. Funds are available in various department's budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Toni Maccarone and the Information Technology Services Department.