Title
Authorization to Enter into an Agreement with Spectra QEST for Construction Materials Testing Laboratory Software (Ordinance S-43981)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Spectra QEST America Corporation, for Construction Materials Testing Laboratory Software services and to exercise contract options as necessary. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate value is anticipated to be $172,000 over the life of the contract.
Report
Summary
The Street Transportation Department Materials Lab provides material testing services to all City departments to ensure materials meet project specifications and City requirements. The results of the material testing must be systematically stored so they can easily be accessed and archived. The current software application is outdated and is no longer supported. This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
Request for Proposals 63-0031 was conducted in accordance with Administrative Regulation 3.10. Proposals were received from two firms, and both proposers were deemed responsive. The technical evaluation process was conducted by a selection committee made up of five staff members from the Street Transportation Department. The committee thoroughly reviewed and scored both proposals and reached consensus in recommending award of the contract to Spectra QEST. The proposers and their scores (1,000 point maximum) are listed below:
Spectra QEST: 917 points
TBG Software Solutions: 726 points
Based on the panel's evaluation and scores, the selection committee recommends the contract be awarded to Spectra QEST.
Contract Term
The contract term is for a three-year period starting Nov. 18, 2017 and ending Nov. 17, 2020, with options to extend up to two additional years. The contract options may be exercised by the City Manager or his designee.
Financial Impact
The aggregate value is anticipated to be $172,000 over the life of the contract. Funds are available in the Street Transportation Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.